The Indiana Secretary of State appoints and commissions notaries public. Indiana notaries serve a term of eight years and may may exercise their commission in the entire state of Indiana, but may not be compelled to act outside of their resident county.
The purpose of notarization is to prevent fraud and forgery. The Indiana Notary Public acts as an official and unbiased witness to the identity of a person who comes before the notary for a specific purpose.
If a document requires the administration of an oath, the person must personally appear before the notary, be administered the appropriate oath and sign the document in the notary’s presence.
If the document requires an acknowledgement, the person must appear before the notary and acknowledge the document.
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An applicant for commission as an Indiana Notary Public must meet the following requirements:
- The notary applicant must be at least 18 years of age.
- The notary applicant must be a resident of Indiana.
No person holding a lucrative office or appointment under the United States or the State of Indiana can be a notary public; civil, school, city and town officials of the State of Indiana may serve as notaries public. These officials are prohibited , however, from notarizing any document in connection with the official business of such office. (Ind. Code 33-16-2-7 Supp. 2001)
No Person convicted of a crime receiving a sentence exceeding six months imprisonment may be a notary public. (Ind. Code 5-8-3-1)